Legal & Policies

Khordiafy Terms & Conditions

Last updated: 22/02/2026

Welcome to Khordiafy

These Terms & Conditions explain how teachers, school staff, and cluster administrators may use the Khordiafy platform and services. By creating an account or using Khordiafy in any way, you agree to these terms. Please read them carefully, and speak with your school or organisation if you need clarity about your permissions or responsibilities.

Khordiafy is designed to strengthen communication, collaboration, and unity across schools and clusters. We take that responsibility seriously, and we expect all users to help us maintain a safe, respectful, and trustworthy environment.

1. Who We Are

Khordiafy is a not-for-profit social enterprise initiative operated by Quo Vadis and Accelerate Business in the United Kingdom. Our mission is to stimulate positive attitudes and understanding across borders and cultures, enabling schools to connect in Khordiafy virtual clusters with simple, secure, and uplifting communication tools. If you have questions about these terms, you can contact us at: support@Khordiafy.com

2. Who May Use Khordiafy

Khordiafy is intended for:

- Teachers and school staff authorised by their school or organisation

- School and cluster administrators

- Other professionals explicitly approved by a participating school

- Other individuals in roles approved by a participating school such as trustees, governors.

By signing up, you confirm that:

- You are acting in a professional capacity

- You have permission from your school or organisation to use Khordiafy

- The information you provide is accurate and kept up to date

Khordiafy is not designed for direct student accounts or communication. Khordiafy explicitly excludes direct child, pupil or student contact.

3. Your Account and Security

You are responsible for:

- Keeping your login details secure

- Ensuring that any device used to access Khordiafy is protected

- Informing us immediately if you suspect unauthorised access

Schools and cluster administrators may manage, restrict, or remove accounts linked to their organisation.

4. How Khordiafy Handles Data

Khordiafy follows UK GDPR and the Age-Appropriate Design Code.

What we collect:

- Account details

- Communication content

- Technical data

How we use it:

- To provide and improve the service

- Support communication

- Maintain safety

How we share it:

- With school administrators

- Trusted service providers

- When legally required

We never sell personal data.

5. Acceptable Use

Users agree not to:

- Upload harmful, illegal, discriminatory, or inappropriate content

- Share student information without authorisation

- Use Khordiafy for personal commercial activity

- Disrupt or misuse the platform

- Impersonate others

We may remove content or suspend accounts that breach these expectations.

6. Content You Create

You retain ownership of your content. By posting it, you grant us a licence to store, display, and process it so the platform can function. Your school or cluster may also have rights to content created in the course of your employment.

7. Intellectual Property

Khordiafy's design, branding, features, and technology belong to us. You may not copy, modify, or redistribute any part of the platform without permission.

8. Subscriptions and Payments

If applicable:

- Subscription fees apply to schools or clusters

- Billing cycles and cancellation rules are set out at purchase

- Refunds follow UK consumer law

- Access may change if a subscription lapses

9. Service Availability

We aim for smooth operation but cannot guarantee uninterrupted access. We are not liable for data loss, indirect damages, or issues caused by user devices or networks.

10. Safeguarding and Professional Conduct

Users must follow their school's safeguarding policies and national laws. We may share information with schools or authorities if a safeguarding risk exists.

11. Ending or Suspending Your Account

We may suspend or terminate accounts that:

- Breach terms

- Pose risks

- Become inactive

- Lose school authorisation

Users may request closure. Some data may be retained for legal or safeguarding reasons.

12. Changes to These Terms

We may update these terms. Significant changes will be communicated. Continued use means acceptance.

13. Governing Law

These terms are governed by the laws of England and Wales.

14. Linked Policies

These terms work alongside the:

- Privacy Policy

- Cookie Policy

- Acceptable Use Policy

- Data Processing Agreement

- Safeguarding Statement

- Accessibility Statement